Digital technology and the internet can make our lives more convenient. However, they also carry risks. Data breaches continue to increase, and businesses and individuals are concerned about keeping their personal information safe online. The best method to protect your personal information is to keep it as private as possible.

In the ideal scenario you should limit access to your data to those who require your personal information for business purposes should have access. Also, you should keep a copy of your data in facilitating global collaborations through virtual data spaces case they are corrupted or lost. It is recommended to regularly back up your data and keep it somewhere other than where you work. This will decrease the chance of losing important information in the case of an emergency.

Another tip is to only share the details you need. Don’t send all the files in the event that, for instance someone has to access three company documents. In the event of leaks or breaches of data the more access you grant increases the likelihood of having more information go into the wrong hand. Also, ensure that you have devices that prevent unauthorised editing. If you and your colleagues are working on an Excel spreadsheet together, there are programs which will prevent any changes to the data. This will prevent malicious or accident changes, and ensure that the data remain correct.

It is recommended to keep your software current and also be aware of the security settings on your devices. If you’re taking part in virtual conferences, be sure to look into the settings for screen sharing. This might reveal all your open tabs and documents.